Preamble: The Grant County Republican Central Committee derives its authority from the Revised Code of Washington 29A.80. As a political party organization, it has the power to make its own rules and regulations, and to perform all functions inherent in such an organization. The trade name of the Grant County Republican Central Committee shall be the Grant County Republican Party (GCRP).
Purpose:
- To promote the election of Republicans, in good standing, to office,
- To attract voters and volunteers to the Grant County Republican Party, 3. To cultivate a countywide Republican organization which encourages constitutionally conservative grassroots participation in local, state and national politics while promoting individual civic responsibility in each generation of citizens,
- To provide and support education to increase understanding of the GCRP Platform, the US Constitution, and Current Issues to insure better informed voters and elected officials who govern with constitutionally conservative values, and
- To plan, organize, administer, and finance the Grant County Republican Party’s operations to accomplish the aforementioned purposes.
ARTICLE 1 CENTRAL COMMITTEE 1.1. Description and Qualifiers
1.1.1. The Grant County Republican Central Committee shall consist of the duly elected or appointed Republican Precinct Committee Officers and the members of the Executive Board of the Grant County Republican Central Committee. PCOs may not be appointed between the date of the state primary and the Organization Meeting in even numbered years as stated in RCW 29A.80.051 and RCW 29A.80.031.
1.2. Duties and Rights
1.2.1. The Central Committee retains all rights inherent in the party as the body of elected officials. The Central Committee may override decisions of the Chair and/or Executive Board by a majority vote at any regular or special meeting where a quorum is present.
1.2.2. Any registered voter may file a Declaration of Candidacy with the County
Auditor for the Republican office of PCO in his precinct pursuant to RCW 29A.80.030, 29A.80.041 and 29A.80.051. At the state primary in even numbered years, the PCO candidate receiving the highest number of votes shall be declared elected. Upon election at the primary, so long as the PCO remains an eligible voter within that precinct, he/she shall serve as an elected official in that precinct for a two-year term, commencing the first day of December and the second Saturday of January following the primary election.
1.2.3. The PCOs duties are: to assist in organizing the county party and appointing its officers, to serve as a voting member of the county Central Committee and consistently attend its meetings, to call and conduct precinct caucuses, to attend the county convention, and to participate in nominating replacements to fill vacancies in elected partisan offices. PCOs should also maintain voter records within their respective precincts through voter identification and outreach programs.
1.2.4. PCOs shall make an effort to represent the views of their precinct voters to the county party and represent the party and its candidates to the precinct voters. PCOs may communicate with voters in their precincts without interference from the Central Committee or Executive Board. PCOs Shall support the platforms of both the GCRP and the Washington State Republican Party.
1.2.5. All Central Committee members are granted the authority to solicit and receive funds on behalf of the Central Committee as per the Guidelines.
1.2.6. PCOs unwilling to fulfill their duties should immediately offer their resignation, in writing, to the GCRP Chair.
1.3. Quorums
1.3.1. Central Committee Organization Meeting—fifty percent (50%) of the duly elected PCOs constitutes a quorum.
1.3.2. Central Committee Bylaws or Special Business meetings—fifty percent (50%) of the Central Committee constitutes a quorum.
1.3.3. Central Committee Regular Business meetings—twenty percent (20%) of the Central Committee constitutes a quorum.
1.3.4. Central Committee—Special Meeting for Qualifying and Nominating Candidates and for Endorsing Candidates—PCOs and Executive Board members who are in attendance shall constitute a quorum and constitute those eligible to vote on nominating or endorsing candidates. Appointed PCOs must have been appointed no less than 45 days prior.
1.3.5. Executive Board—Regular or Special Meeting—A majority constitutes a quorum.
1.3.6. Executive Board Officer removal; Central Committee meeting for such purpose—fifty percent (50%) of the Central Committee constitutes a quorum.
1.3.7. Committees—a majority constitutes a quorum.
1.4. Organization Meeting
1.4.1. Following each state general election held in even numbered years, pursuant to RCW 29A.80.030, the Central Committee shall meet for the purpose of organization at an easily accessible public location within the county, between the first day of December and the second Saturday the following January. The Executive Board of the retiring committee shall direct the Secretary to give notice of the time and place of such meeting, which shall be mailed to each PCO at least thirty (30) calendar days prior to the date of the meeting.
1.4.2. Only the duly elected PCOs shall be entitled to vote at or participate in the business of the Organization Meeting. PCOs must be present to vote. No proxies shall be recognized by the Central Committee.
1.4.3. The existing bylaws shall remain in effect until bylaws are approved for the new biennium.
1.4.4. The outgoing Chair of the Central Committee shall call the Organization Meeting to order as Temporary Chair and proceed with the business of the meeting as described in Article 1.4.9 of these bylaws. Before proceeding to business, the roll of the PCOs shall be called and entered into the minutes, along with a total count of those PCOs present.
1.4.5. The outgoing Executive Board Secretary shall serve as the Organization Meeting Secretary.
1.4.6. At the Organization Meeting, the Central Committee shall elect a Chair and
Vice-Chair who shall be of opposite sexes, pursuant to RCW 29A.80.030 and one State Committeeman and one State Committee woman, pursuant to RCW 29A.80.020. The three Commissioner District Chairs, the Congressional District Chair, the Secretary, the Treasurer, and the other officers as deemed necessary shall also be elected at this time.
1.4.7. The newly elected Executive Board Chair shall assume leadership immediately upon election.
1.4.8. The Central Committee shall hear the report of the Bylaws Committee and adopt bylaws to govern itself during the succeeding biennium.
1.4.9. The order of Business shall be as follows:
1.4.9.1. Call to Order and Reading of the Roll Call
1.4.9.2. Invocation and Flag Salute
1.4.9.3. Ascertaining of a Quorum
1.4.9.4. Approval of the Minutes
1.4.9.5. Election of County Chair
1.4.9.6. Election of the remaining Central Committee Officers
1.4.9.7. Presentation of Report from Bylaws Committee
1.4.9.8. Adoption of Bylaws and Guidelines
1.4.9.9. Finance Committee Report and Adoption of Budget
1.4.9.10. Other Business
1.4.9.11. Adjournment
1.5. Central Committee Meetings
1.5.1. Except for the biennial Organizational Meeting and any special bylaws meeting, this section shall apply to all other Central Committee Meetings. Any proxy who is appointed by their PCO and is a registered voter in that PCO’s precinct will be allowed full voting privileges at any regular business meeting of the Central Committee provided the county chair is notified by their appointing PCO, in writing or by email, at least 24 hours prior to the meeting. PCO proxies shall be allowed only twice per calendar year for each PCO.
1.5.2. Robert’s Rules of Order (the most current version) shall govern the deliberations of the Central Committee and the Executive Board except when those rules are inconsistent with any rules herein adopted.
1.5.3. The order of business of the Central Committee shall be as follows:
1.5.3.1. Call to Order
1.5.3.2. Invocation and Flag Salute
1.5.3.3. Ascertaining of a Quorum
1.5.3.4. Approval of the Minutes of the Last Meeting
1.5.3.5. Finance Report
1.5.3.6. Committee Reports
1.5.3.7. Unfinished Business
1.5.3.8. New Business
1.5.3.9. Adjournment
1.5.4. The Central Committee shall retain the right to call meetings of the Central Committee and will notify the Chair of any call for a meeting; such call shall be made by three (3) Executive Board Officers or eight (8) PCOs. This call may be made by signatures on a petition and presented to the Chair. For all meetings, no matter how called, PCOs must be given ten (10) calendar days’ notice of date, time, place, and nature of the meeting. The individual or group calling a Bylaws or Special Business meeting shall retain the right to have their business included in the meeting agenda, although it must maintain the standard order of business for Central Committee meetings under Article 1.5.3 of these bylaws. Any meeting called within 21 days of a previous Regular Business Meeting shall be referred to as a Bylaws or Special Business Meeting for the purposes of a quorum, unless it is part of the Candidates Committee nomination or endorsement process.
1.5.5. Regular meetings shall be called by the Chair and must be held, at minimum, on a quarterly basis.
1.5.6. PCOs are allowed attendance at meetings of all committees, including the Executive Board, except the executive sessions.
1.5.7. In the absence of the Chair and Vice-Chair, the Secretary shall call for the appointment of a Temporary Chair.
1.6. Filling PCO Vacancies
1.6.1. A vacancy occurs when a PCO moves out of his/her precinct or resigns.
1.6.2. If a vacancy occurs in the office of PCO, the Chair may appoint a PCO for that precinct from within the precinct boundaries. The candidate must meet the same qualifications for office of PCO.
1.6.3. When a vacancy in the office of PCO exists following a primary election, the Central Committee may not appoint a new PCO until after the Organization Meeting pursuant to RCW 29A.80.030 and 29A.80.031.
1.6.4. Upon appointment of a new PCO, the Chair must notify the Washington State Republican Party and the Grant County Elections Office within fourteen (14) calendar days.
1.6.5. Commissioner District Chairs may appoint Precinct Captains from current PCOs or party volunteers to fulfill PCO responsibilities in those precincts having no elected or appointed PCO.
ARTICLE 2 EXECUTIVE BOARD
2.1. Description and Qualifiers
2.1.1. The Executive Board of the Grant County Republican Central Committee shall consist of the County Chair, County Vice-Chair, State Committeeman, State
Committeewoman, the three Commissioner District Chairs, the two Legislative District Chairs, the Congressional District Chair, Secretary, and Treasurer. Also, it is preferred that a non-voting Parliamentarian and a non-voting Legal Advisor be appointed to attend Executive Board and Central Committee meetings.
2.1.2. The Executive Board Officers shall be duly elected or appointed PCOs elected or appointed as officers by a majority of the Central Committee members present at which a fifty-percent (50%) quorum exists at any Central Committee meeting, with the exception of the positions of Secretary, Treasurer, or Congressional District Chair which may be non-PCO voting members of the Executive Board. The Legal Advisor may be non-PCO, but a non-voting member of the Executive Board.
2.2. Executive Board Meetings
2.2.1. The Executive Board shall hold regular monthly meetings. Special meetings may be called by the Chair, three (3) members of the Executive Board, or eight (8) PCOs. A call by Executive Board members or PCOs shall be made by signatures on a petition and presented to the chair.
2.2.2. Meetings of the Executive Board shall be arranged by the Chair as to location date, and time. Executive Board members will be notified of the meeting and its nature at least five (5) days prior by the secretary.
2.2.3. A majority of the voting members of the Executive Board shall constitute a quorum.
2.2.4. Republican elected officials are considered non-voting ex-officio members of the Executive Board.
2.2.5. The order of Business of the Executive Board shall be as follows:
- Call to Order
- Invocation and Flag Salute
- Ascertaining of a Quorum
- Approval of Minutes of the Last Meeting
- Finance Report
- Committee Reports
- Unfinished Business
- New Business
- Public Comment and Announcements
- Determine location, time and place of next meeting
- Adjournment
2.3. Filling Executive Board Vacancies
2.3.1. In case of the death, resignation or removal of the Chair, the Vice-Chair shall assume temporary Chairmanship, and shall within thirty (30) calendar days, call and hold a meeting of the Central Committee for the purpose of filling the position of Chair. PCOs shall be sent ten (10) calendar days’ notice. The Central Committee shall make nominations at this meeting and vote to appoint a new Chair.
2.3.2. All other Executive Board positions becoming or remaining vacant after the Organization Meeting shall be nominated by the Chair subject to Executive Board approval by majority vote.
2.4. Discipline / Removal
2.4.1. Executive Board Officers may be removed from office under the rules of this section. Legislative District Chairs may only be removed from office as described in RCW 29A.80.061. The Congressional District Chair may be removed from office in the same manner as Legislative District Chairs.
2.4.2. The Chair shall have the authority to request the resignation of any executive officer, if that officer has missed more than three (3) consecutive meetings without proper cause. The officer shall be notified in writing of the Chair’s intent to call for resignation or in the alternative to correct the lack of attendance. If the officer does not respond, resign or attend meetings then the Chair shall have the authority to remove the officer and declare the office vacant. The Chair shall then call for nominations at the next scheduled meeting and a new officer shall be elected to fill the vacancy for elected officers.
2.4.3. PCOs may not be removed from office, except as provided for in
RCW 29A.56.110. The Chair shall have the authority to request the resignation of any Precinct Committee Officer, if that officer has missed more than three (3) consecutive meetings without proper cause. The officer shall be notified in writing of the Chair’s intent to call for resignation or in the alternative to correct the lack of attendance. If the officer does not respond, resign, or attend meetings then the Chair shall proceed with removal as per RCW 29A.56.110
2.5. Individual Job Descriptions
2.5.1. Chair
2.5.1.1. The primary duty of the Chair is administrative, namely, to organize the function of the county party. The Chair shall delegate duties to party volunteers as much as possible, both for the benefit of the party and to not overburden the Chair.
2.5.1.2. The Chair shall hold, at minimum, quarterly meetings of the Central Committee and may call other meetings as deemed necessary or desirable.
2.5.1.3. The Chair has the responsibility of ensuring that minutes are kept at every meeting and that those minutes are offered for approval at the following meeting. These minutes shall be kept by the Secretary and shall be held for ten (10) years.
2.5.1.4. The Chair shall operate within a detailed income & expense budget; any deviation from the budget must have Executive Board approval.
2.5.1.5. It shall be the duty of the Chair to inform the PCOs in writing of the times of precinct caucuses and the county convention, and to inform them of their associated duties. This shall be done per the schedule established by the Washington State Republican Party Committee on Rules for Caucus and Convention. Refer to the GCRP Guideline on Caucus and Convention.
2.5.1.6. The Chair is granted authority to solicit and receive funds on behalf of the Central Committee as per the Guidelines.
2.5.1.7. The outgoing Chair shall turn over all party property and records, in his/her possession to the successor at the Organization Meeting or immediately if replaced at some other time.
2.5.1.8. The Chair shall be the official face and spokesperson of the GCRP and shall endeavor to promote the party within the county.
2.5.1.9. The Chair automatically serves as a member of the Republican State Committee of Washington.
2.5.2. Vice-Chair
2.5.2.1. It shall be the duty of the Vice-Chair to work in close cooperation with the Chair as said Chair fulfills his/her responsibility to organize and promote the GCRP. The Vice- Chair shall exercise all the powers and perform all the duties of the Chair in the event of absence, illness or other inability of the Chair to act. 2.5.2.2. The outgoing Vice-Chair shall turn over all party property and records in his/her possession to the newly elected Vice-Chair at the Organization Meeting or immediately if replaced at some other time.
2.5.2.3. The Vice-Chair shall be a member of the Finance Committee and shall serve as the Vice-Chair of that committee.
2.5.3. State Committeeman and State Committeewoman
2.5.3.1. The State Committeeman and State Committeewoman shall be the representatives of the Grant County Republicans at the State Committee of the Washington State Republican Party and shall exercise and perform such powers and duties as usually pertain to these offices. Each shall report fully in writing to the Secretary within two weeks of the State Committee meeting for inclusion in the party records, and to be distributed in the next regular correspondence to the Central Committee.
2.5.3.2. Each shall provide a verbal report of the activities of the Republican State Committee at the next regular meeting of the county Executive Board and the Central Committee. The report shall include any matters related to or affected by the State Committee.
2.5.3.3. Proxies may be assigned in the event that one or both are unable to attend any of the State Committee meetings. The assignment of proxies must be executed in writing and may only be held by a member of the Grant County Republican Party Central Committee. Proxies must also provide the Secretary with a report from the State Committee.
2.5.3.4. State Committee officers shall seek guidance from the body of the Central Committee for agenda items at the State Committee meetings such as resolutions and elections of officers which have been announced in advance, and vote in accordance with the consensus of opinion.
2.5.4. Secretary
2.5.4.1. After review by the Chair, minutes of Central Committee meetings shall be distributed to all PCOs and the Executive Board by the Secretary within fifteen (15) calendar days following the meeting, either by email or postal mail, as per the Guidelines. PCOs shall receive the upcoming Central Committee meeting notification and agenda in like manner at least five (5) calendar days prior to the next meeting. Executive Board minutes and agendas will be distributed to Executive Board members in like manner. Public requests for Central Committee meeting minutes shall be fulfilled. Any corrected minutes will be distributed with the minutes of the immediately preceding meeting.
2.5.4.2. The Secretary shall create a backup copy of the party records quarterly and store it in a secure location separate from the treasurer’s records. This backup shall be done on a GCRP-owned, media storage device and shall include the chair’s party records as well. These records shall be kept as required by law.
2.5.4.3. Keep a register of the PCOs.
2.5.4.4. Notify officers, committees and delegates of their appointment and furnish committees all papers referred to them.
2.5.4.5. An outgoing secretary shall turn over all party property and records in his/her possession to a newly elected Secretary at the Organization Meeting or immediately if replaced at some other time.
2.5.4.6. Maintain an official GCRP Calendar of meetings and events.
2.5.5. Treasurer
2.5.5.1. The Treasurer shall be the custodian of all the funds of the Republican
Party in Grant County. He/She shall deposit funds received in a Federally
Insured Depository operating in Grant County, as designated by the Executive
Board. The signers on the party account shall be the Chair, the Treasurer and the Secretary. The Treasurer shall have possession of a party debit card.
2.5.5.2. The Treasurer shall keep an accurate record of all receipts, and shall disburse funds only upon approval of a majority of the Executive Board as documented in the formal minutes at a regular or special meeting, or at the request of the County Chair or Secretary if such expenditures are part of the current, approved budget. The treasurer shall submit a Finance Report, which shall include a current Income & Expense Report, to the Executive Board and the Central Committee at each regular meeting. At each June and December regular Executive Board meeting, the Treasurer shall include a current GCRP Balance Sheet as part of the Finance Report.
2.5.5.3. Any new Treasurer who is unfamiliar with the requirements of the Washington State Public Disclosure Commission (PDC) reporting requirements as they pertain to the GCRP, shall be provided adequate training, if available. If deemed appropriate, training shall be approved and paid for with GCRP funds by the Executive Board. The Treasurer shall submit all reports necessary to the PDC in compliance with their rules.
2.5.5.4. The Treasurer shall present a detailed report of the financial records of the GCRP and a proposed biennial budget at each Organization Meeting. The Financial Report and Budget shall be distributed to the newly elected PCOs with other information relating to the call for the Organization Meeting.
2.5.5.5. No expenditures outside of the approved budget for the biennium shall be made unless approval has been obtained from the Executive Board per the Guidelines.
2.5.5.6. The treasurer shall back up all GCRP financial records on a separate, GCRP-owned media storage device each time those records are updated or adjusted.
2.5.5.7. The Treasurer shall be responsible for inventory of the party assets and approving any loaning of such assets. An outgoing Treasurer shall turn over all such party property and all GCRP records in his/her possession to a newly elected Treasurer at the Organization Meeting or immediately if replaced at some other time.
2.5.6. Commissioner District Chairs
2.5.6.1. The three Commissioner District Chairs shall be elected by the PCOs within their respective districts and are directly responsible to maintaining the maximum number of precinct committee officers within their districts.
2.5.6.2. Commissioner District Chairs are responsible for informing the PCOs in their respective districts of the duties, activities and privileges of a PCO, especially those of maintaining up to date contact information of all voters within said precinct.
2.5.6.3. Commissioner District Chairs are responsible for contacting the PCOs in their respective districts concerning any assignments and news.
2.5.6.4. Considering the extensive responsibilities of this position, it is recommended that Commissioner District Chairs not be assigned other major responsibilities within the party.
2.5.6.5. In addition to the authority to appoint Precinct Captains for precincts without PCOs, the Commissioner District Chairs, in consultation with a precinct’s PCO, may appoint Precinct Captains to assist a PCO with his/her responsibilities. The affected PCO must approve such appointment(s). Also, Commissioner District Chairs, in consultation with the County Chair, may appoint District Captains to assist the Commissioner District Chair in serving the precincts of their particular district. Captains will only have voting privileges if they are appointed as a proxy, as per section 1.5.1
2.5.7. Legislative District Chairs
2.5.7.1. The two Legislative District Chairs shall be elected by the PCOs, within their respective legislative districts, during a meeting scheduled for this purpose (RCW 29A.80.061), in the first fourteen (14) days of December in evennumbered years. If a regular Central Committee meeting takes place during that same time period, their election can be included as an agenda item.
2.5.7.2. Each is responsible to serve as a liaison between the legislators of their respective districts and GCRP. They shall periodically report on any pressing legislative activity the legislators are involved in and communicating items of concern or interest that one of their legislator’s desires to make known to the GCRP.
2.5.8. Congressional District Chair
2.5.8.1. The Congressional District Chair shall be elected by the PCOs within his/her respective district.
2.5.8.2. The Congressional District Chair is responsible to make periodic reports of the activities or concerns of our district’s U. S. Congress member.
ARTICLE 3 COMMITTEES
3.1. Establishment Thereof
3.1.1. The Chair of the Central Committee shall propose the creation or disbanding of such committees, except standing committees, as deemed advisable and will solicit nominations for any needed committee chairs. The creation or disbanding of any committees shall be approved by majority vote of the Executive Board. All chairs of committees shall be appointed by the Chair of the Central Committee. PCOs shall be given notice of the formation of all committees and if interested in participation should notify the County Chair for possible appointment by the County Executive Board.
3.1.2. Standing Committees
3.1.2.1. Media and Technology Committee
3.1.2.1.1. This committee is responsible for maintaining the party website, social media, data base and any other electronic media, as well as newsletter and media releases. All media submissions shall be made by the party Chair to all local media.
3.1.2.1.2. Access to the State Data base is authorized by the Central Committee Chair. Commissioner District Chairs and Tech Chair shall have authorized access.
3.1.2.1.3. Access to County Data bases and other information is through the Media Tech Chair, upon confirmation of the Chair.
3.1.2.1.4. The chair of the Media and Technology Committee will oversee GCRP social media and website under the supervision of the County Chair.
3.1.2.2. Candidates Committee
3.1.2.2.1. Each year in which partisan elections are to be held, this committee is responsible for contacting applicable, non-incumbent, congressional, legislative and local candidates who have declared themselves as preferring the Republican Party to determine any interest those candidates may have in being nominated or endorsed by the GCRP.
3.1.2.2.2. If a vacancy occurs in an office for which the GCRP must nominate a replacement, the committee will, if requested, assist the County Chair in preparing for and conducting a special Central Committee meeting to interview and consider candidates.
3.1.2.2.3. The committee may also schedule a Special Meeting for Endorsing candidates as described in GCRP Guidelines.
3.1.2.2.4. It is the responsibility of the Candidates’ Committee to make arrangements for candidate nominating and endorsing meetings.
3.1.2.3 Canvassing Committee
3.1.2.3.1. Canvassing Committee shall consist of the three
Commissioner District Chairs and other members as needed, with the chairman chosen from the body of the committee.
3.1.2.3.2. Canvassing Committee shall be responsible for helping PCOs and Candidates reach the grassroots through phone banking, doorbelling, and organizing materials for distribution to voters, etc.
3.1.2.3.3. Canvassing Committee shall provide a party document packet and training for PCOs.
3.1.2.3.4. Canvassing Committee shall identify and recruit PCOs in precincts without representation.
3.1.2.4 Bylaws Committee
3.1.2.4.1. This committee shall be called by the Chairman every two years, after the candidate filing period, to begin work on the Bylaws and Guidelines proposal for the new biennium. The committee shall prepare a report to be presented to the PCOs for approval at the next
Organization Meeting. This committee may meet at any time during the biennium; in this case, the report will be made at the next regular meeting of the Central Committee. The minutes are not required if “track changes” are employed on the original document and kept in the Secretary’s files; grammatical, punctuation and spelling changes are not required to be tracked.
3.1.2.5. Special Events Committee
3.1.2.5.1. This committee has the responsibility of planning and developing special events at the county level, for example; parades, the county picnic, the fair booth and the Lincoln Day Dinner. A coordinator for each individual event shall be appointed by the Special Events Committee Chair and a report on each event shall be submitted to the Executive Board.
3.1.2.5.2. For the Lincoln Day Dinner in odd numbered years, the
Lincoln Day Coordinator shall be appointed by the previous biennium’s Special Events Committee Chair immediately after the even-numbered year’s dinner. The Lincoln Day Dinner planning committee will be organized at that time and be a continuing committee through the Lincoln Day Dinner.
3.1.2.6. Platform and Resolutions Committee
3.1.2.6.1. This committee has the responsibility of creating, distributing, collecting and compiling results of a county platform questionnaire, from which they will prepare and present the proposed platform to the County Convention
3.1.2.7. Credentials Committee
3.1.2.7.1. This committee is responsible for ensuring that all delegates and alternates to the county convention are registered in the precincts for which they are listed, for investigating all credentials’ challenges, and for administering the roll call and ascertaining a quorum at the county convention. All other duties shall comply with the GCRP Guidelines.
3.1.2.8. Finance Committee
3.1.2.8.1. This Committee is responsible for preparing a biennial
Finance Report (including a current Balance Sheet and Income & Expense Report) and a proposed biennial budget to present for approval at the bi-annual Organization Meeting within ten (10) days of the scheduled meeting. The previous five (5) biennial Finance Reports should be considered in budget deliberations.
3.1.2.8.2. At the final GCRP Executive Board prior to the Organization Meeting, the committee shall present the biennial finance report and proposed budget for the review.
3.1.2.8.3. The Treasurer shall serve as chair of the committee. The county Vice-Chair shall serve as the committee vice-chair. A PCO, not currently serving on the Executive Board or any other Standing Committee, shall be appointed by majority vote of the Executive Board to serve as a third member of the committee.
3.1.2.8.4. This committee is also responsible for reviewing the current, biennial budget during the odd-numbered years. Any proposed adjustments to the current, approved budget shall be proposed to the Executive Board for Consideration.
3.1.2.8.5. This committee is not prohibited from meeting at any time but shall be required to meet at least once between July 1 and November 15 of each year. The committee chair is commissioned to call any meetings. They can also be required to meet by majority vote of the county Executive Board.
ARTICLE 4 BYLAWS
4.1. Authority
4.1.1. Where these bylaws contradict local, county, state and federal law, those laws supersede these bylaws, except when these bylaws of necessity are more restrictive.
4.2. Amendments
4.2.1. While changes to the bylaws may be discussed at any time, fifty percent (50%) of the duly elected or appointed PCOs shall constitute a quorum for amendments to the bylaws.
4.2.2. These bylaws may be amended, repealed or altered at any regular meeting of the Central Committee, or at any special meeting called for that purpose, by affirmative vote of a majority of the Central Committee where a quorum is present, provided that the purpose and a copy of the proposed amendment shall be included in the notice of any such meeting. Notice must be given a minimum of ten (10) calendar days and not more than thirty (30) prior to the meeting.
4.2.3. Every PCO shall be provided with a copy of the bylaws as adopted within fourteen (14) calendar day following the meeting at which said bylaws or amendments to these bylaws are adopted.
4.3. Corrections
4.3.1. Non substantive errors in spelling, grammar or numbering may be changed without amendment, subject to approval of the Executive Board.
ARTICLE 5 COUNTY CONVENTION
5.1. Rules
5.1.1. The Chair shall arrange and provide for a Grant County Republican Convention in accordance with a call received from the State Chair.
5.1.2. The County Convention shall proceed as described in the GCRP Guidelines.
5.1.3. Every delegate and alternate requesting a copy of the platform as adopted will be provided one. The finished platform shall be posted on the party website. All public and party requests for the platform shall be filled.
ARTICLE 6 MISCELLANEOUS
6.1. Legal Advisor
6.1.1. The Legal Advisor shall be a member of the Washington State Bar Association in good standing.
6.1.2. The Legal Advisor shall: advise the Central Committee and the Executive Board on legal matters, assist the Central Committee and the Executive Board to improve their understanding of election law, campaign laws, public disclosure rules, and other city, county, state or federal laws which may affect the functions of the Grant County Republicans. He/She shall report to the Central Committee and the Executive Board any changes in city, county, state or federal laws which may affect the functions of the Grant County Republicans.
6.1.3. The Legal Advisor shall be encouraged to attend Central Committee and Executive Board meetings as a non-voting member.
6.2. Parliamentarian
6.2.1. The Parliamentarian shall have a sound understanding of the most current version of Robert’s Rules of Order.
6.2.2. The Parliamentarian shall advise the Executive Board and Central Committee on parliamentary matters and issues.
6.3. Guidelines
6.3.1. Guidelines shall be written pertaining to activities described in these Bylaws and adopted at the Organization meeting as accessory to these Bylaws.
6.3.2. Amendments to Guidelines, as adopted at Organization Meeting, shall be made by a majority vote of the Executive Board.
6.4. Internal Party Balloting
6.4.1. The Grant County Republican Party shall maintain internal election ballots until the vote has been certified or the meeting is complete, whichever is more appropriate.
6.4.2. When multiple candidates are nominated for election or appointment, the Central Committee shall first vote on all nominees. If one candidate receives a majority of all votes cast, he shall be declared elected. If no candidate receives a majority of all votes cast, the two receiving the highest number of votes shall then become the nominees to be voted on. The Central Committee shall then vote on these two candidates, and the one receiving the highest number of votes shall be declared elected.
6.4.3. Ballots for Central Committee and Executive Board elections shall be held until the close of the meeting. If a challenge is made to the count, it must be presented to the Chair before the close of the meeting.
6.4.4. Ballots may be shredded, burned or torn into pieces and deposited in several locations. The intent is to prevent their reconstruction.
6.4.5. At no point shall ballots be relinquished to anyone but a certifying authority. 6.4.6. The Party Secretary shall record results of the vote and maintain any ballots until their destruction.
6.4.7. The GCRP Chair shall preside over elections and, unless otherwise specified in the bylaws or by law, arrange for the destruction of ballots.
ARTICLE 7 NON-CONTINUING NATURE OF ORGANIZATION
7.1 The Grant County Republican Central Committee is a non-continuing body, organized following each even-numbered year general election. The bylaws are adopted by the newly elected members of the Central Committee at the Organization Meeting. Until the organization meeting for the new Central Committee, the members of the “old” committee continue in their positions
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